How to
HOst a tech
week event

Any organization is welcome to host a Tech Week event. Whether you're a tech company or not, as long as your event relates to the Greater Grand Rapids region's tech ecosystem, growth, or innovation, you're eligible. All events undergo an application process before being listed on the Tech Week Grand Rapids website.

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Yes, we strongly encourage all Tech Week events to be free! The goal is to make Tech Week as accessible as possible to the entire community. The only ticketed event is the official Tech Week Kickoff Event. If you believe your event requires paid tickets, please discuss it with the Tech Week team first.

• Step 1: Schedule a quick chat with someone on the planning team.
• Step 2: Discuss your idea and logistics with them.
• Step 3: They'll send you an application link and you can hit submit when your event info is finalized.

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Hosting an event during Tech Week Grand Rapids offers numerous advantages, including increased visibility, networking opportunities, access to a targeted audience, and contributing to the growth of the tech ecosystem in the Greater Grand Rapids region.

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Just like a traditional conference, Tech Week GR thrives on variety, and that means overlapping events! Here’s why:

1. More events = More growth – If we limited time slots, we’d have far fewer events, fewer attendees, and a much smaller Tech Week GR community.
2. We help hosts navigate the schedule – Every event host meets with us first, so we can advise on other events already scheduled that week.
3. Sharing is caring – We do our best to encourage hosts to adjust their timing so that they’re not directly competing with events that have similar topics and audiences, helping everyone get the best attendance possible.

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At the end of the day, more events mean more people engaged, and that’s what makes Tech Week special.

Each host covers their own event costs, so you control your budget, allowing flexibility according to your needs. If you’re looking for sponsors, we can help by featuring your sponsorship package on the Sponsor page of our website.

Once you’re in, we’ve got your back with:

• A listing on the Tech Week website
• Inclusion in Tech Week promo
• A branding kit to help you advertise your event

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While virtual events are prevalent in tech and innovation, we require in-person events for Tech Week Grand Rapids to facilitate connections and highlight the unique atmosphere of the Greater Grand Rapids region. That said, you can offer a virtual option alongside your live event if you want.

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• Social media + email marketing = a winning combo.
• Use #TechWeekGR so we can amplify your event.
• Word-of-mouth is key – encourage your team members to help promote. Personal outreach always works best!
• Partner with other organizations and events to cross-promote.

Tech Week Grand Rapids is all about innovation, collaboration, and knowledge-sharing – all events must be non-partisan. This ensures that our programming remains centered on tech, creativity, and growth without political bias, letting all voices come together in celebration of progress in our region.

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All event applications must be submitted by midnight on August 1, 2025. This ensures that we have enough time to help promote your event before Tech Week Grand Rapids occurs on September 15-20, 2025.

• The Tech Week Advisory Board & Event Approval Committee reviews applications weekly.
• All applicants will receive notice of their application status by the end of the following week.*
• If approved, a Tech Week team member will connect with you to request any additional information we may need to list your event on the Tech Week website.
• We will also provide a Tech Week branding kit to support your event promotion.

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*Applications submitted by Thursday at 11:59 PM will be reviewed the following week, with notification of your application status sent by the end of the subsequent week.

For any further inquiries about hosting an event, please schedule a call with someone on our planning team or email Allyssa Murphy at murphya@rightplace.org.